← Minuteman Invoice

Free photography invoice template — fill it out online

Weddings, portraits, events, or commercial work — fill out a professional photography invoice in your browser and download the PDF. No signup, no watermark.

Make a photography invoice free — no signup →

What a photography invoice should include

• Your business name, phone, and email — the same name that's on your contract
• Client name and, for events, the venue or shoot location
• Invoice number and dates — issue date, shoot date, and a clear due date
• The session as a line item: "Wedding coverage — 8 hours", "Family portrait session — 1 hour"
• Add-ons as separate lines: extra hours, second shooter, prints, albums, rush editing
• Licensing or usage rights as their own line for commercial work
• Tax and total due, calculated and easy to find
• Payment terms: how to pay and by when

Retainer first, balance later

Most photographers book the date with a retainer or deposit (often 25–50%) and bill the remainder before or at delivery. Use two invoices with related numbers — e.g., INV-2051-1 for the retainer and INV-2051-2 for the balance, with a negative line crediting the retainer. That paper trail keeps the client's records (and yours) clean. See our guide to deposit invoices for the exact wording.

Billing weddings and events

Bill the package as one line ("Wedding package — 8 hrs, two shooters, online gallery") and anything outside it as separate lines (extra hour, travel beyond your included radius, prints). If the couple adds time on the day, the extra line item on the final invoice matches what they asked for — no awkward renegotiation.

Billing commercial shoots and licensing

Commercial clients often need the session fee and the usage license split apart before their accounts team will pay. Describe the license scope in the line item — what media, what territory, how long ("Usage license — web and social, North America, 12 months"). When the license period ends, a renewal is a simple, familiar invoice.

How to make one in under a minute

1. Open the free invoice generator — it runs in your browser.
2. Fill in your details, the client's, and the shoot date.
3. Add the session and each add-on as line items; tax and totals calculate automatically.
4. Download the PDF and send it — ideally the day you deliver the gallery.

Create your invoice free →

Prefer it branded? Minuteman Invoice Pro ($39 one-time) adds your logo, unlimited saved clients, and estimates — with a 30-day money-back guarantee.

More: Free invoice template · Deposit invoices · How to invoice · Late fees on invoices · Payment reminder emails