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How to invoice as an LLC — what actually changes

You formed the LLC; now a client wants an invoice. Good news: the invoice itself barely changes. Here's what does.

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Invoice under the LLC's name

Put your LLC's legal name on the invoice — "Riverside Repairs LLC," not your personal name. If you registered a DBA ("doing business as") and market under that, use the DBA and keep it consistent everywhere: invoice, estimate, email signature. The key rule: the name on the invoice should match the name on the bank account being paid. Checks made out to a name that doesn't match your account are the classic new-LLC payment holdup.

Payments go to the business account

One of the main reasons an LLC exists is keeping business and personal finances separate. Have clients pay the LLC's business bank account — put those payment instructions right on the invoice ("Make checks payable to Riverside Repairs LLC" or the business account details for transfers). Routing client payments through a personal account undermines the separation your LLC is supposed to provide; ask an accountant about your specific situation.

EIN, W-9s, and what clients will ask for

An EIN (Employer Identification Number) is a free tax ID from the IRS. You don't need it printed on every invoice — most businesses leave it off and share it only on request. Where it matters: business clients who pay you more than a trivial amount will ask you to fill out a Form W-9 so they can report what they paid you. With an EIN, you complete the W-9 with the LLC's number instead of your Social Security number. The W-9 is a separate one-page form — it is not part of the invoice, and clients typically ask for it once, not per invoice.

What stays exactly the same

• The layout: business info, client info, invoice number, dates, line items, tax, total, payment terms — see how to invoice for the full checklist
• Invoice numbering: keep one clean sequence; if you're starting fresh under the LLC, that's a natural moment to start at INV-1001 — see invoice numbering
• Estimates first, invoice after: the estimate/invoice relationship doesn't change — see invoice vs. estimate
• Getting paid: clear due dates, same-day sending, and polite payment reminders still do the heavy lifting

Steps

1. Open the free invoice generator and enter your LLC's legal name (or DBA) as the business name.
2. Add your business contact details and the client's info.
3. Add line items, tax, and payment terms naming the LLC's account.
4. Download the PDF and send it. Keep a copy for the LLC's records.

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More: Free invoice template · How to invoice · Invoice numbering · Invoice vs. estimate · Handyman invoice template · Contractor invoice template · Deposit invoices · Late fees on invoices · Payment reminder emails